Head of Land Lease Administration

In this role, you will be responsible for supervising the administrative team, ensuring accurate contract registration, managing payments and reporting, and safeguarding compliance with internal procedures and Ukrainian land legislation.

• Leadership & Organization
• Lead, coach, and support Land Lease Administrators in their daily work
• Ensure the accuracy, completeness, and timeliness of all administrative processes.
• Identify risks and issues early and report them to department management
• Actively participate in operational administrative tasks when needed

• Ensure all land lease procedures are documented, implemented, and approved by Head Office.
• Monitor strict compliance with approved procedures and internal controls
• Promote non-cash, fully traceable payment methods in line with compliance requirements

• Oversee registration of land lease contracts in accounting and land management systems
• Maintain a complete and up-to-date database of landowners
• Ensure proper archiving of contracts, ownership documents, and notarial records.
• Coordinate land registry submissions (no signing authority on behalf of the company)

• Ensure correct and timely processing of lease payments, taxes, and natural payments (e.g., grain, maize)
• Coordinate complex cases with the Chief Accountant
• Prepare payment registers and maintain accurate records
• Prepare management reports, annual summaries, and tax-related reports
• Support internal and external audits

• Support the Land Lease Manager in identifying new landowners and land plots
• Provide input for expansion of the land bank (target up to 30,000 hectares)

• Higher or secondary degree in Economics or a related field
• Minimum 3 years of relevant work experience
• Solid knowledge of:
  • Ukrainian land legislation and the Land Code
  • Land valuation, rent, and taxation regulations
  • Administrative and accounting principles
• Strong organizational and analytical skills
• Structured, accurate, and hands-on working style
• Confident IT skills (Excel, Word, 1C)
• Driver's license preferred (minimum 2 years driving experience)

• A responsible and impactful position within a growing organization
• Close cooperation with experienced professionals in land, legal, and finance
• A stable, office-based role with clear responsibilities and processes
• Competitive employment conditions (details discussed during the process)

Send your letter with motivation and CV to Irene Redeker at bontrup.